Announcements

• Email students in your course. Download the class roster with emails from REGIS; contact your department administrator for REGIS access. Rutgers Health instructors should reach out to your school-based registrar or your IT help desk.
  • Entire Class – You can communicate with your entire class using an email tool called Rutgers Automated Mass-mailing System. (Create a RAMS class list to generate a class email list. Be sure to choose a moderated list.)
  • Small Group or Individuals – If you need to communicate with a few students (5 or fewer) or individual students, you should use Rutgers Connect. Be sure to BCC your students to prevent unintended “Reply-Alls.”
• Consider the following:
  • If you are not already using ScarletMail with your students, reduce confusion and continue to use Rutgers Connect.
  • After coordinating with our school’s academic leadership, message students on how you intend to finish the course, any alterations to assignments and assessments, and how you plan to collect work, etc.
  • To manage email traffic, provide students with instructions for the subject line (e.g., Course Name, Course Number, Assignment; 610:577, Project Management, Final Project)
  • Encourage your students to read and follow university-wide updates as well as future communications that you send.

• In your email, attach files for view-only links of readings or other resources your students might need in the short term.
• Reading Lists are still available through Library Mobile. For assistance, please Ask a Librarian.
• Create and share video communication using Kaltura‘s My Media from Rutgers University MediaSpace.
  • If you have already shared Kaltura media in Canvas, you can share those videos using links from Mediaspace via email.
  • Kaltura also lets you attach related documents to your videos.
• Zoom recordings previously created via Canvas can be accessed directly through the Rutgers Zoom portal and shared via link.
  • You can also create new cloud recordings in Zoom to distribute short- and long-term instructional content.
• Consider creating a Box or Teams site to share resources with your students, if needed.
  • The easiest option is to create a Box/OneDrive folder that can be accessed by anyone at the University with Can View Only access. For added security, you may want to share only with your specific students. This requires more setup, but it is more secure. Links should include an expiration date for access. See How to Create Shared Links for Box or Share Documents in OneDrive. 
  • For those using Connect Teams (Microsoft)   
    • “Posts” can be used for announcements and questions. 
    • “Channels” can be used to organize dialogs around specific topics. 
    • “Tabs” can be a simple way to pin resources students may need. 

• Rutgers Zoom Web Portal can be used outside of Canvas. You can use your personal room or schedule meetings, which can be shared with students via email.  Please review our Zoom resources and download the Zoom app. 

• Rutgers Webex Portal is also available for all students/faculty/staff. Please review our Webex resources and download the Webex app. 

• Connect also allows you to create a Microsoft Bookings Calendar for students to schedule one-on-one meetings for study support and guidance. 

• Student work can be collected outside of Canvas. Options include: 

• Submitting directly to you via email.  

• Using Turnitin via the website.  You can create a Turnitin course to collect submitted work via a Turnitin assignment. 

• Creating a place for student submissions. 

• • OneDrive folder for students to upload files. Please be sure to use the Create a OneDrive File Request to limit students from seeing other students’ submissions. 

• • Box allows you to share a Box File Request link to collect files while maintaining security. 

• • Teams can also be used to create and collect assignments securely by creating a Teams Class site. 

• • Microsoft Forms can be used to create a Microsoft form with a file upload question type. 

Note: Establish file naming convention and format (zip, pdf, etc.) for student work submission (Last_Name, First Initial, Assignment #, etc.) 

Once you receive guidance from your academic leadership on how to continue the final exam period, you may consider the following options: 

• To the extent possible, maintain the exam’s general format. Do your best to keep the exam consistent with the modality students are studying for. 

• Create a form with Microsoft Forms to create quizzes with objective questions and/or essay questions. 

• If you are planning an oral exam. You can move students to breakout rooms to have discussions (Breakout rooms can be recorded locally by managing your breakout room). 

• Some third-party integrations (e.g., Akindi, McGraw-Hill, Hypothesis, VoiceThread, PlayPosit, etc.) are accessible outside Canvas by resetting your password.  Typically, they are accessed using the email address associated with your Canvas account. Please note that this may be a different version of your Rutgers email address than you typically use. View Manage Your Email Addresses to see what other email addresses are associated with your NetID.  Verify that all your students have access.  

The Office of Disability Services is here to assist our students. OIT’s Digital Accessibility team has provided a list of Automated Resources that may be helpful to you and your students.  For additional accessibility resources, please direct your student to Rutgers Access and Disability Resources.  

• How to set different due dates in Canvas for different students
• How to provide accommodations for students in Canvas Quizzes
• How do I print New Quizzes (Migrate a Classic Quiz to New Quiz to print.)
• How do I change the course start and end dates for a course

• Download course gradebook from Canvas
• How do I download submission comments as a PDF in SpeedGrader?
• How to create a Canvas assignment for an offline assignment?
• How to change the status of an assignment submission in Canvas? 

• Accessing TurnItIn website with your Rutgers NetID
• Creating a class in TurnItIn
• Creating a standard assignment in TurnItIn

• REGIS: Grade Upload using Excel