A non-Rutgers student, staff or faculty who does not have an official Rutgers NetID needs to have a Canvas guest account created. Guest account creations can be requested by a faculty member, staff, sub-account administrator, or program coordinator. If requested for users to be added to a site(s), please indicate the site by listing the exact name of the course, course code, or course URL.

To facilitate user account creation, please download the Canvas Guest User Template. Fill out the following highlighted fields in the spreadsheet:

• User_ID: User(s) email address in all lower case.
• authentication_Provider_ID: canvas will be listed by default. This is case sensitive and must be lower case.
• first_Name: List user(s) full first name.
• last_Name: List user(s) full last name.
• status: Active will be listed by default.

When filling in the User_ID, it will automatically generate for following fields: Login_ID, and Email. 

Before sending the spreadsheet to the Canvas Help Desk, please:

• Do not modify headers (Row 1). Any deviation of the spreadsheet will cause the creation to fail and the file will be sent back for revisions.
• Remove the sample student row before inputting user data.
• Remove capitalized letters in the users’ email addresses.
• Save the file as a .csv (Comma Separated Values).
• Ensure there are no extra (leading or trailing) spaces in the each cell.
• For all users added, copy the formula or fill down the formula in the adjacent columns for authentication_provider_id, login_id, email, and status to complete the spreadsheet. (See copying formula video tutorial.)
• Check if students have Active NetID(s) within Canvas; This is to prevent confusion for your user(s). If the user has provided a Rutgers email address, then they have a Rutgers NetID and you can add the user to the course with their NetID.