File Storage in Canvas

My Media is where users can securely create, upload, and share rich media content. Faculty and Staff using Canvas can access their My Media account on course navigation.

Embedding Media from the Canvas Rich Content Editor:

1. On a Canvas Page or Assignment, click on the plug icon in the Rich Content Editor and select Embed Kaltura Media to open My Media. (Screenshot)
   • If the option is not listed, click VIEW ALL to find Embed Kaltura Media
2. In My Media, you can SELECT an existing video or ADD NEW media files.
3. When the media is uploading, update the Name and Description. We recommend labeling the Conferences and Zoom Recordings with dates.
4. After the upload is completed, click SAVE AND EMBED to add the video on your Text editor.

Video: How to move Zoom Recordings Into My Media

Media Gallery is the place, within a course, where you can choose and post videos from your My Media collection for your students to view, in the context of the course.

If you have never used Media Gallery, you may need to add the link to your course navigation. See How do I manage Course Navigation links? for instructions.

Adding Media to your Media Gallery:

1. From the Media Gallery you will be able to SELECT existing videos from My Media (Kaltura) or ADD NEW media files.
2. After uploading/selecting the videos you want to add to your course, click PUBLISH.
3. The videos will now display on your course’s Media Gallery.

Instructors can add files from their Box accounts into Canvas Pages and Modules or utilize the embed functionality within your courses. To get started, check your Rutgers Services and make sure you have an active Box account.

If you have never used Box in Canvas, you may need to add the link to your course navigation. See How do I manage Course Navigation links? for instructions.

1. Open Box from your Course Navigation to start uploading your files. Creating folders is a good way to organize your content by course or content type.
2. Once your files are uploaded to your Box account, you can LINK individual files to a Page/Module or EMBED a files/folders to your Canvas Site.
   • Adding Box links to Pages and Modules
   • Embed a file or folder via Box Embed Widget

Instructors can use the OneDrive from their Rutgers Connect account. Files can be uploaded to the Canvas Office 365 app and then create a hyperlink to that document anywhere you can use the Rich Content Editor in Canvas. Several features in Canvas support the Rich Content Editor, including Announcements, Assignments, Discussions, Pages, Quizzes, and Syllabus.

• Open Office 365 from your Course Navigation to start uploading your files to OneDrive.
• Once your files are uploaded to your OneDrive, you can LINK individual files to a Page/Assignment or LINK a files/folders to the Course Modules.
  • Linking Office 365 files to Pages/Assignments via Rich Content Editor
  • Linking Office 365 files to Modules via External Tool

For more information on OneDrive visit the Rutgers IT page: Microsoft OneDrive and Canvas Integration.

Google Drive is available for staff and faculty through ScarletApps (Google). Similar to Box, Google Drive can add files into Canvas Pages and Modules or utilize the embed functionality within your courses. Files can be uploaded to Google Drive and linked using the Rich Content Editor in Canvas or External Tool.

• Open your ScarletApps account to start uploading your files to Google Drive.
• Once your files are uploaded to your Google Drive, you can LINK individual files to a Page/Assignment or LINK a files/folders to the Course Modules.
  • Linking Google Drive files to Pages/Assignments via Rich Content Editor
  • Linking Google Drive files to Modules via External Tool
  • Embedding Documents from Google Drive

Users looking to use their Google accounts may need to add an additional email to their Canvas account. Please read the Google LTI – User Account Best Practices.