REGIS Warning GradeSync

This page describes how an instructor will use REGIS Warning GradeSync to send warning grades and comments from Canvas to REGIS.

REGIS Warning GradeSync is not available for Camden and Newark. Contact your department for information on how to submit Warning Grades.

REGIS Warning GradeSync Requirements

The Warning Period is open in REGIS.
The Canvas course site contains at least one section tied to one REGINDEX in REGIS.
The Canvas instructor’s NetID is enrolled in the Canvas site as a Canvas Teacher, TA, Facilitator, Course Support.
The Canvas instructor is assigned with a role of Grader or higher for the REGIS section.
The Canvas instructor has an active faculty or staff role for the current semester.

Warning GradeSync

Warning grades can be submitted and changed during open warning period. If a different warning grade is resubmitted, it will overwrite the existing warning grade.

REGIS Warning GradeSync is not available for Camden and Newark. If you have not used REGIS to submit warning grades in the past, please confirm with your department before using the Canvas Warning GradeSync tool.

Instructions for Warning GradeSync

1. In the course navigation, click RU Faculty Tools. If RU Faculty Tools is not listed, please enable it in the course navigation.
2. Click Launch GradeSync.
3. REGIS GradeSync will open in a new tab.
4. Review the GradeSync Requirements and click Launch Warning GradeSync on the selection page to proceed to the roster.
5. Review the GradeSync Terms of Use and click I accept.
6. Enter the Warning Codes and Comments for your students.
7. Click Submit Warning Grades.
8. On the submission page, you will see a message that the Warning Grades were successfully submitted and the status of each student.If you do not meet the minimum user requirements to use GradeSync, you will receive an error message.
  1. [RESP CODE 401] You are not an assigned REGIS Grader for this section – You do not have REGIS access to post grades for this section. Ask your academic unit for access.
  2. [RESP CODE 403] You must have a REGIS Grader role for this section – You do not have REGIS access to post grades for this section. Ask your academic unit for access.
  3. [RESP CODE 409] No grades may be posted during a closed Warning or Grading Period – The grading period is not open. Refer to Grading Period dates in REGIS.
  4. [RESP CODE 500] REGIS Internal server error for the section [{0}]’s grade submission – Retry your submission.
9. During the open warning period, warning grades can be submitted multiple times. If a warning grade is changed and resubmitted, it will overwrite the existing warning grade.
10. You may Return to Warning Grades or log into REGIS directly to verify grade submissions, resolve any issues, and make changes.

Frequently Asked Questions (FAQ)

REGIS will only accept Warning Grades during the active grading periods. Any submissions outside of these dates will not be accepted.

To find these dates, go to the Electronic Student Grading System website and select Rosters & Electronic Grading Information System (REGIS).

On the your sections roster page, you will see the dates for both Warning and Grading periods.

Each campus may have their own policy and requirements. Review their documentation below before contacting the Registrar offices.

Camden: Office of Registrar – Grade Instruction

Newark: MyRUN – Warning Grades

New Brunswick: Registrar – Submission of Warnings and Grades

Grades can only be submitted for sections linked to REGIS.

If you have two sites for the same course number, you will need to identify which site includes the sections linked to REGIS. To identify the correct site, review the format of the Sections ID.

In Course Navigation, click Settings.
Click the Sections tab.

The Correct Format will be YearTerm_CourseCode_RegIndex

Example: 20201_01-830-101-01_04229

All other formats will not be compatible with GradeSync.

This error commonly occurs when an instructor first accesses Rutgers Canvas with an email login and then a NetID login is added to their Rutgers Canvas user account.

The email login must be removed from the user’s profile to use REGIS GradeSync. Please contact the Rutgers Canvas Helpdesk with the error message and ask that your email login be removed from your user account.