REGIS GradeSync - Instructor Guide - Canvas
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REGIS GradeSync – Instructor Guide

This page describes how an instructor will use REGIS GradeSync in Rutgers Canvas to send final course grades to the REGIS. We recommend that you review the guidance on Canvas Grading Best Practices and How-To guides below on setting up your Grading Schema and gradebook before continuing with the GradeSync process.

Canvas Grading Best Practices

  1. Log into Canvas and navigate to your course.Course settings page with Grading Scheme highlighted
  2. Click Settings to access the Course Details tab.
  3. Locate the Grading Scheme category and then check the box to Enable course grading scheme.
  4. Click to set grading scheme.
  5. In the pop-up window, click the pencil (1) to edit the existing grading scheme, the magnifying glass to Select Another Scheme (2) that may be available from your school or unit, or manage grading schemes (3) to access a previously saved scheme. Once you have set a grading scheme, click Save and Done.Canvas Grading Scheme pop-up window with call-outs
    Special Notes:

    • The default grading scheme available in Canvas includes course grades that may not be valid grades accepted by your registrar.  Please review your grading scheme carefully and ensure that it aligns with school or departmental policy.
    • To earn a grade, the student must surpass the grade threshold listed in the Grading Scheme without rounding.  If your course policy allows for rounding, then the grading scheme must reflect a lower threshold for a grade range.
    • Canvas allows you to override the final course grade.  REGIS GradeSync will accept override grades.
    • Temporary and nonstandard grades must appear in the Canvas grading scheme to be assigned in the gradebook as an override grade.  This includes grades such as H, NC, PA, S, TB, TB+, TC, TC+, TD, TF, TNC, TT, TZ, and U. Alternatively, you may submit the temporary grades via REGIS.
  6. Scroll to the bottom of the Settings page and click Update Course Details.

Additional Resources


  1. Log into Canvas and navigate to your course.
  2. Review each column in your gradebook to ensure each student has a grade and the grade has been posted.
    1. When grades are hidden from student view as shown with the eye with a slash icon, the Total column also displays the same icon to indicate that the total grade in the Gradebook differs from the total grade viewed by the student.
    2. Ungraded work will be displayed as a dash or an icon and will not impact the score in the Total column; thus, ungraded or excused assignments will not be counted against a student’s course grade.
    3. You may use the Set Default Grade function to bulk insert a grade for students without assignment submissions.
    4. Review each column header.  The grade for each assignment may be posted to students. Unposted grades are reported in the displayed course grade in the gradebook for the instructor and are included in the course grade.
    5. To exclude assignments from the final course grade, navigate to the Assignments tool in your course navigation and edit the assignment settings.
      Gradebook icons with callouts
  3. You may opt to override the final course grade; see FAQ below.  Please note that the override grade must appear in your grading scheme in Course Settings to be accepted by Canvas.

Additional Resources:


REGIS GradeSync Requirements

REGIS GradeSync depends on the following conditions:

  • The REGIS grading period is open.
  • The Canvas course site has at least one section tied to one REGINDEX in REGIS for the current term.
  • The Canvas course site has a grading scheme enabled with valid grades accepted by REGIS.
  • The Canvas instructor logs into Rutgers Canvas with a NetID and is enrolled in the Canvas course as a Canvas teacher, TA, Facilitator, Course Support, or other editing role.
  • The Canvas instructor is assigned with a REGIS role of Grader or higher for the REGIS section.
  • The Canvas instructor has an active faculty or staff role for the current semester.

REGIS GradeSync Best Practices

  • Review all final course grades and letter grades displayed in GradeSync since GradeSync can only be used once to send grades to REGIS.
  • REGIS GradeSync will not overwrite grades that already exist in REGIS, e.g., W grades.
  • Communicate with co-instructors as to who will be sending grades to REGIS. There will be no indicator that grades have been sent to REGIS by another instructor.
  1. In the course navigation, click RU Faculty Tools.  If RU Faculty Tools is not listed, please enable it in the course navigation.
  2. Click Launch REGIS GradeSync.
  3. REGIS GradeSync will open in a new tab.
    RU Faculty Tools homepage with callouts for course navigation and launch gradeSync
  4. Review the GradeSync Terms of Use and click I accept.REGIS GradeSync terms of use I accept button If you do not meet the minimum user requirements to use GradeSync, you will receive an error message:
    1. [RESP CODE 400] Invalid grade – Your grading scheme in Canvas includes letter grades that are not accepted by REGIS. Log into REGIS to manual enter a grade.
    2. [RESP CODE 401] You are not an assigned REGIS Grader for this section – You do not have REGIS access to post grades for this section. Ask your academic unit for access.
    3. [RESP CODE 403] You must have a REGIS Grader role for this section – You do not have REGIS access to post grades for this section. Ask your academic unit for access.
    4. [RESP CODE 409] No grades may be posted during a closed Warning or Grading Period – The grading period is not open. Refer to Grading Period dates in REGIS.
    5. [RESP CODE 500] REGIS Internal server error for the section [{0}]’s grade submission – Retry your submission.
  5. Please review the Final Scores and Final Grades for your students. If there are errors, please correct the Grade Scheme in course settings, or finalize assignment grading and/or override a student’s grade in the Gradebook.Table of sample students, total points, and letter grades
  6. In the drop-down menu, select to submit grades for All Sections or choose one section.Select a section to submit the grade
  7. Click Submit Grades.Submit Grades higlighted
  8. Please review the REGIS Status message.REGIS GradeSync Complete messageYou may also receive an error message for each individual record:If a grade was skipped, , please correct the error. You may re-submit the roster. Only grades that were skipped will be sent to REGIS upon resubmit. Grades that were previously sent to REGIS will not be updated.
  9. Log into REGIS to verify grade submissions, resolve any issues, and make changes.

Frequently Asked Questions (FAQ)

To be accepted as a valid grade in the Canvas gradebook, temporary grades must appear in the grading scheme.  Ideally, you will set the temporary grades as the lowest possible range to avoid assigning them to other students erroneously.  This grading scheme should be set after you have completed all your assignment grades at the end of the term.

  1. Log into Canvas and navigate to your course.Course settings page with Grading Scheme highlighted
  2. Click Settings to access the Course Details tab.
  3. Locate the Grading Scheme category and then check the box to Enable course grading scheme.
  4. Click to set grading scheme.
  5. In the pop-up window, click the pencil icon to edit the existing grading scheme.
  6. Change the title of the grading scheme.
    arrows depicting title and insert here in grade scheme pop-up window
  7. Edit the grading scheme to add rows at the end of the Grading Scheme.
  8. Enter your temporary grades and ranges using values starting at 0%.
  9. Click Save.
  10. Click Done.
  11. Scroll to the bottom of the Settings page and click Update Course Details.
  12. Click Feature Options tab in course settings.
    feature options tab highlighted
  13. Click to enable Final Grade Override.
    final grade override option enabled
  14. In your course navigation, click Grades.
  15. Click the gear icon to access the grades settings.
    Gradebook settings icon
  16. Click Advanced.
  17. Check the box to Allow final grade override.
    Advanced Gradebook Settings Tab with Fianl grade override checked
  18. Click Update.
  19. In the Override column, enter your temporary grades.
    Example of temporary grades in override column
  20. Review other grades in your gradebook. Temporary grades may have been automatically assigned.  Override the grade with the correct grade.

Additional Resources


To earn a grade, the student must surpass the grade threshold listed in the Grading Scheme without rounding.  If your course policy allows for rounding, then the grading scheme must reflect a lower threshold for a grade range.

  1. Set your grading scheme in your course settings. In the video above, the grading scheme is set with ranges that are whole numbers (e.g., 94.0, 87.0).
  2. View your course in Student View to create Test Student in your gradebook
  3. Assign grades for all assignments for Test Student either manually or import.  To import grades in bulk
    1. Click Actions.
    2. Click Export in the dropdown menu.
    3. Locate the downloaded CSV file and open it.
    4. In your spreadsheet program, fill in grades for Test Student by copying grades from another student.  Do not enter grades for columns marked Read Only.
    5. Save your file.
    6. In your gradebook, click Actions.
    7. In the dropdown menu, click Import.
    8. Click Choose file and navigate to the spreadsheet you just saved.
    9. Click Upload Data and confirm grade changes.
    10. Click Save Changes.
  4. Manually edit grades for the Test Student so that the grade total is just below your grade cut off with a value more than five tenths of a point. In the example, the Test Student final grade was adjusted to 86.8%
  5. Reset your course grading scheme in course settings to be half a point lower.  For example, 94% becomes 93.5%.
  6. View the new Grade Total for the Test Student.

Grades can only be submitted for sections linked to REGIS.

If you have two sites for the same course number, you will need to identify which site includes the sections linked to REGIS. To identify the correct site, review the format of the Sections ID.

  1. In Course Navigation, click Settings.
  2. Click the Sections tab.
    canvas settings page highlighting the sections tab

The Correct Format will be YearTerm_CourseCode_RegIndex

  • Example: 20201_01-830-101-01_04229
    example of section id in Canvas settings

All other formats will not be compatible with GradeSync.


This error commonly occurs when an instructor first accesses Rutgers Canvas with an email login and then a NetID login is added to their Rutgers Canvas user account.

The email login must be removed from the user’s profile to use REGIS GradeSync. Please contact the Rutgers Canvas Helpdesk with the error message and ask that your email login be removed from your user account.