Kaltura - MediaSpace Overview - Canvas
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Kaltura – MediaSpace Overview

Kaltura MediaSpace™ (KMS)

Build your own private YouTube™ with Kaltura MediaSpace™ Video Portal, the market-leading rich media portal for every use-case.

With the MediaSpace Video Portal, users can securely create, upload, share, search, browse, and watch live and on demand videos, presentations, webcasts, and other rich media content, anytime, anywhere. MediaSpace provides a superb cross-device user experience, unmatched user engagement capabilities, and powerful control and governance tools.

MediaSpace encourages community, collaboration, learning, and social activities through the power of online video. In the past, single administrators or small teams within the organization would publish to a large audience. MediaSpace revolutionizes this process by enabling democratization of media creation and sharing with many contributors, moderators, and viewers in a multitude of channels.

This service is offered to the Rutgers community at no cost.

How to Access your KMS Account

Kaltura MediaSpace™ Video Portal

You will need the following information to successfully login to your Rutgers MediaSpace account:

  • Your Rutgers NetID
  • Your password for your NetID

To Log In:

  1. Go to the Rutgers MediaSpace Homepage
  2. Click on either ‘My Media’ or ‘Guest’ in the upper right corner.
  3. RMS uses Single Sign-On, so if you are already logged in somewhere else, you will be taken straight into the ‘My Media’ tab, if not, you’ll be taken to the login page.
  4. Enter your credentials and click ‘login.’
  5. You should now see your name appear on the upper right corner of the page. If you do not have the option to add new media, please complete the account request form located in the Account menu.

  1. Select Media Upload from the Add New dropdown menu.
    selecting "media upload" in add new dropdown menu
  2. After the Upload Media page is displayed. Select + Choose a file to upload.
    kaltura upload media page
  3. In the Select file to upload window, select a media file to upload and click Open.
    file select prompt for media upload
  4. As the file uploads you may begin adding the details to the file. The details include:
      • Name: this is the only required field. It will be prominently displayed above the media.
      • Description: this is displayed below your media and allows you to write additional supplementary information.
      • Tags: these are used when searching for your media within MediaSpace.
        file upload screen with progress bar and file details form


  5. When you are finished editing the details, click ‘Save.’ You may continue uploading more files by clicking the ‘+ Choose another file’ button and repeating steps 2–3 above.
  6. Please note that at this point you may not be able to view your media and you may see the message: ‘This media is still being converted.’ This is completely normal. Your media will continue to process even if you navigate away from MediaSpace.


  • 3GPP (.3gp)
  • Advanced Systems Format (.asf)
  • Audio Video Interleave (.avi)
  • Flash Video (.f4v, .flv)
  • Material eXchange Format (.mxf)
  • Matroska Multimedia Container (.mkv)
  • MPEG Transport Stream (.ts)
  • MPEG-1 Video (.m1v, .mpg, .mpeg)
  • MPEG-2 Video (.m2v)
  • MPEG-4 Video (.m4v)
  • Multimedia Viewer Book (.mvb)
  • Ogg (.ogg, .ogv)
  • QuickTime (.mov, .qt)
  • RealMedia (.rm)
  • RealVideo (.rv)
  • Video Object (.vob)
  • WebM (.webm)
  • Windows Media (.wm, .wmv)


  • 3GPP (.3gp)
  • Adaptive Multi-Rate (.amr)
  • Advance Audio Coding (.aac, .m4a, .mp4)
  • Advanced Systems Format (.asf)
  • Audio Interchange File Format (.aif, .aiff)
  • Audio Video Interleave (.avi)
  • Flash Video (.f4v, .flv)
  • MPEG-1 or MPEG-2 Audio Layer III (.mp3)
  • Ogg (.ogg, .oga)
  • QuickTime (.mov, .qt)
  • RealAudio (.ra)
  • RealMedia (.rm)
  • Waveform Audio File Format (.wav, .wave)
  • WebM (.webm)
  • Windows Media (.wm, .wma)


  • Bitmap Image (.bmp)
  • Graphics Interchange Format (.gif)
  • JPEG (.jpe, .jpeg, .jpg)
  • Portable Network Graphics (.png)
  • Tagged Image File Format (.tif, .tiff)

The following types of documents may be uploaded to MediaSpace for synchronization with a video file using the “Video Presentation” function.


Excel (.xls, .xlsx)

Portable Document Format (.pdf)

PowerPoint (.ppt, .pptx)

Word (.doc, .docx)


The My Media and Media Gallery Tools inside Canvas are linked to your KMS account.

  1. You can embed media from My Media anywhere you see this toolbar. Simply click the External Tools icon (1) then click “Embed Kaltura Media” (2).
    External Tool menu in the Rich Content editor is expanded with Kaltura button highlighted
  2. Using the My Media Tool in Canvas will be similar to the KMS Page. Please refer to this link for instructions on how to use My Media.
    canvas navigation bar with "my media" and "media gallery" buttons highlighted
    Instructors: If the links do not appear, see How do I manage Course Navigation links? for instructions to add them.
  3. Media Gallery will display any media that is published to the course. The media is not directly related to course content.
    If you are plan to embedding video/audio in an assignment or discussion, you only need to use My Media.


Additional Support